Key policies

CODE OF CONDUCT AND ETHICAL STANDARDS

Ethical conduct

For the organization to continue its successful activities and to pursue the implementation of its statutory objectives every staff member of EPIU SI must adhere to the below listed standards of ethical conduct in their activities:

Honesty– All employees are expected to conduct themselves with honesty, integrity and professional diligence. Company resources should never be used for personal gain. Statement of expenditures, time sheets and other records must reflect actual costs and works and in any case shall not contain false or misleading information.

Integrity – All employees shall be straightforward and impartial in all professional and business relationships.

Professional behavior – All employees shall comply with relevant laws and regulations and shall avoid any action that may discredit the profession.

Confidentiality – No officer or staff member shall use, for financial or other advantage, confidential or proprietary information accessed by virtue of his or her position with the organization.

Gifts and benefits-The employees cannot accept gifts or benefits from suppliers, applicants, grantees, borrowers, customers, competitors.

Zero Tolerance of Fraud and Corruption

EPIU adheres to the zero tolerance principle to fraud and corruption and requires staff at all times to act honestly and with integrity and to safeguard the assets for which they are responsible.

Fraud– All the employees shall not under any circumstances do the following activities: falsification of documents, theft, embezzlement, diversion of funds, bribery or fraud.

Corruption: is defined as the act of offering, soliciting or accepting, in a direct or indirect manner, a compensation to improperly influence the action of a third party. The term «third party» indicates a public officer involved in a contract execution process, procurement or selection procedure. EPIU’s staff members as well as the employees of other organizations who are allowed to examine or take decisions regarding procurement should never accept or suggest any kind of compensation.

*The term “public officer” includes both EPIU’s staff members as well as the employees of other organizations who are allowed to examine or take decisions regarding procurement.

Collusion: this term indicates an illegal agreement between two or more parties to illegally influence the actions of a third party. Collusive practices equally include attempts to interfere with competitive bidding processes, such as artificially fixing or disclosing prices and /or fees. In the “EPIU”’s actions scope no collusive actions should be practiced.

* The term «parties» refers to the individuals involved in a procurement or selection procedure, including public officials, acting on their own or on behalf of another party.

Code of ethics

All the employees of EPIU are expected to adhere to the highest ethical standards and to always follow the requirements of the law. Any employee facing an ethical dilemma or possessing information on the improper actions of other employees must immediately report the matter to his/her superior officer. All reports of possible abuses shall be kept confidential to the extent possible.

Failure to comply with the Code of Ethics by the employee of the EPIU may result in disciplinary action, including termination of employment and even the possibility of filling criminal charges.

GENDER POLICY

Gender norms and related cultural rules are part of interactions and reactions to climate threats and opportunities in human systems. By supporting gender equality, supporting women as positive change agents with deep knowledge of adaptation, empowering women in its activities, the organization increases the adaptive capacity of human systems.

EPIU’s gender policy builds on the existing gender policies and gender action plans of Adaptation fund, International treaties and documents, as well as Armenian National documents on Women Empowerment and Gender Equality.

Press the link to download the EPIU’s GENDER POLICY.

https://www.epiu.am/wp-content/uploads/2020/01/EPIU-GENDER-POLICY.pdf

 

Environmental and social policies

EPIU’s environmental and social policies are designed to avoid, mitigate, or minimize adverse environmental and social impacts of projects supported by EPIU.

Environmental and social policies are fundamental to ensuring that EPIU does not support projects/programmes that unnecessarily harm the environment, public health or vulnerable communities.

Environmental and Social Principles

All proposed projects/programmes shall be designed and implemented to meet the following environmental and social principles, although it is recognized that depending on the nature and scale of a project/programme all of the principles may not be relevant to every project/programme.

Compliance with the Law

All proposed projects/programmes shall be in compliance with all applicable domestic and international documents ratified by the Republic of Armenia.

Access and Equity

All proposed projects/programmes shall provide fair and equitable access to benefits in a manner that is inclusive and does not impede access to basic health services, clean water and sanitation, energy, education, housing, safe and decent working conditions, and land rights. Projects/programmes should not exacerbate existing inequities, particularly with respect to marginalized or vulnerable groups.

Marginalized and Vulnerable Groups

All proposed projects/programmes shall avoid imposing any disproportionate adverse impacts on marginalized and vulnerable groups including children, women and girls, the elderly, indigenous people, tribal groups, displaced people, refugees, people living with disabilities, and people living with HIV/AIDS. In screening any proposed project/programme, the implementing entities shall assess and consider particular impacts on marginalized and vulnerable groups.

Human Rights

All proposed projects/programmes shall respect and where applicable promote international human rights.

Gender Equality and Women’s Empowerment

All proposed projects/programmes shall be designed and implemented in such a way that both women and men (a) have equal opportunities to participate ; (b) receive comparable social and economic benefits; (b) receive comparable social and economic benefits; and (c) do not suffer disproportionate adverse effects during the development process.

Core Labour Rights

All proposed projects/programmes shall meet the core labour standards as identified by the domestic and international documents ratified by the Republic of Armenia.

Indigenous Peoples

EPIU shall not support projects/programmes that are inconsistent with the rights and responsibilities set forth in the UN Declaration on the Rights of Indigenous Peoples and other applicable international instruments relating to indigenous peoples.

Involuntary Resettlement

All proposed projects/programmes shall be designed and implemented in a way that avoids or minimizes the need for involuntary resettlement. When limited involuntary resettlement is unavoidable, due process should be observed so that displaced persons shall be informed of their rights, consulted on their options, and offered technically, economically, and socially feasible resettlement alternatives or fair and adequate compensation.

Protection of Natural Habitats

EPIU shall not support projects/programmes that would involve unjustified conversion or degradation of critical natural habitats, including those that are (a) legally protected; (b) officially proposed for protection; (c) recognized by authoritative sources for their high conservation value, including as critical habitat; or (d) recognized as protected by traditional or indigenous local communities.

Conservation of Biological Diversity

All proposed projects/programmes shall be designed and implemented in a way that avoids any significant or unjustified reduction or loss of biological diversity or the introduction of known invasive species.

Climate Change

All proposed projects/programmes shall not result in any significant or unjustified increase in greenhouse gas emissions or other drivers of climate change.

Pollution Prevention and Resource Efficiency

All proposed projects/programmes shall be designed and implemented in a way that meets applicable international standards for maximizing energy efficiency and minimizing material resource use, the production of wastes, and the release of pollutants.

Public Health

All proposed projects/programmes shall be designed and implemented in a way that avoids potentially significant negative impacts on public health.

Physical and Cultural Heritage

All proposed projects/programmes shall be designed and implemented in a way that avoids the alteration, damage, or removal of any physical cultural resources, cultural sites, and sites with unique natural values recognized as such at the community, national or international level. Projects/programmes should also not permanently interfere with existing access and use of such physical and cultural resources.

Lands and Soil Conservation

All proposed projects/programmes shall be designed and implemented in a way that promotes soil conservation and avoids degradation or conversion of productive lands or land that provides valuable ecosystem services.

Press the link to download the EPIU’s ENVIRONMENTAL AND SOCILA POLICY.

https://www.epiu.am/wp-content/uploads/2020/01/EPIU_Environmental-and-Social-Policy_2019.pdf

 

Manual on Environmental, social and gender mainstreaming, monitoring and evaluation

The purpose of this manual is to provide EPIU’s and the project team with tools to effectively monitor, project progress and achievement, and provide evaluations at the end of the project with sufficient information to assess the project’s success.

Press the link to download the Manual:

https://www.epiu.am/wp-content/uploads/2020/01/Manual_On-Environmental-social-and-gender-mainstreaming-monitoring-and-evaluation_2019_EPIU.pdf

 

 

Information Disclosure Policy

The Environmental project implementation unit (EPIU) is committed to making information about its programmes and operations available to the public. EPIU considers public access to information a key component of effective participation of all stakeholders, including ordinary people, in the human development process. EPIU recognizes that there is a positive correlation between a high level of transparency through information sharing and public participation in EPIU-supported development activities.

The EPIU recognizes that, in order to fulfill the aforementioned commitment, it has to disclose information and consult with the public so as to increase knowledge and continuously promote awareness and understanding of the EPIU”s operations and activities and improve the public’s ability to participate in an informed manner in consultations on its strategies and policies.

EPIU’s Information Disclosure Policy (hereinafter referred to as the “Policy”) is guided by openness, with the underlying presumption that any information concerning EPIU programmes and operations enumerated in Chapter 3 is available to the public, in the absence of a compelling reason for confidentiality in line with the exceptions to the Policy in Chapter 4.

The Policy has been developed taking into account the Law of the Republic of Armenia Freedom of information and other international fora and processes.

For the purposes of this Policy, information is defined as printed or electronic materials that provide knowledge about EPIU activities, including, but not limited to, programmes and operations of EPIU. This Policy applies to EPIU and is available on the EPIUs website.

Press the link to download the Policy:

https://www.epiu.am/wp-content/uploads/2020/01/Public-DisclosurePolicyRevisedFinal.doc

 

EPIU Anti-Fraud Policy

This Anti-Fraud and Anti-Corruption policy provides prevention of i) fraud and corruption perpetrated by EPIU personnel; ii) fraud perpetrated against EPIU by cooperating partners, suppliers, or other third parties; and iii) any collusive practices among any such parties.
 
 

PROJECT LEVEL GRIEVANCE MECHANISM


The document regulates the relations between public feedback and grievance redress mechanisms in the framework of the projects funded by international organizations and executed by “Environmental project implementation unit” State Agency.
GRM is a system that enables project-affected individuals to present their project-related questions, suggestions, and concerns and receive timely responses.
The full document, together with complaint forms could be found via the following link: 

https://www.epiu.am/wp-content/uploads/2020/06/PROJECT-LEVEL-GRIEVANCE-MECHANISM-.doc