Key policies

CODE OF CONDUCT AND ETHICAL STANDARDS

Ethical conduct

For the organization to continue its successful activities and to pursue the implementation of its statutory objectives every staff member of EPIU SI must adhere to the below listed standards of ethical conduct in their activities:

Honesty– All employees are expected to conduct themselves with honesty, integrity and professional diligence. Company resources should never be used for personal gain. Statement of expenditures, time sheets and other records must reflect actual costs and works and in any case shall not contain false or misleading information.

Integrity – All employees shall be straightforward and
impartial in all professional and business relationships.

Professional
behavior
– All employees shall comply with relevant
laws and regulations and shall avoid any action that may discredit the
profession.

Confidentiality – No officer or staff member shall use, for financial or other advantage, confidential or proprietary information accessed by virtue of his or her position with the organization.

Gifts and benefits-The employees cannot accept gifts or benefits from suppliers,
applicants, grantees, borrowers, customers, competitors.

Zero Tolerance of Fraud and Corruption

EPIU adheres to the zero tolerance principle to fraud and corruption and requires
staff at all times to act honestly and with integrity and to safeguard the
assets for which they are responsible.

Fraud– All the employees shall not
under any circumstances do the following activities: falsification of
documents, theft, embezzlement, diversion of funds, bribery or fraud.

Corruption: is defined as the act of offering, soliciting or accepting, in a direct or indirect manner, a compensation to improperly influence the action of a third party. The term «third party» indicates a public officer involved in a contract execution process, procurement or selection procedure. EPIU’s staff members as well as the employees of other organizations who are allowed to examine or take decisions regarding procurement should never accept or suggest any kind of compensation.

*The term
“public officer” includes both EPIU’s staff members as well as the
employees of other organizations who are allowed to examine or take decisions
regarding procurement.

Collusion: this term indicates an illegal agreement between
two or more parties to illegally influence the actions of a third party.
Collusive practices equally include attempts to interfere with competitive
bidding processes, such as artificially fixing or disclosing prices and /or
fees. In the “EPIU”’s actions scope no collusive actions should be practiced.

* The term «parties» refers to the individuals involved in a procurement or selection procedure, including public officials, acting on their own or on behalf of another party.

Code of ethics

All the employees of EPIU are expected to adhere to the highest ethical standards and to always follow the
requirements of the law. Any employee facing an ethical dilemma or possessing
information on the improper actions of other employees must immediately
report the matter to his/her superior officer. All reports of possible abuses shall be kept
confidential to the extent possible.

Failure to comply with the Code of Ethics by the employee of the EPIU may result in disciplinary
action, including termination of employment and even the possibility of filling
criminal charges.

GENDER POLICY

EPIU’s Gender policy seeks to strengthen gender sensitivity and guide the organization
toward an enabling environment within EPIU for men and women, boys and girls as
well as among our various partner organizations, and the communities in which
we work. The policy will be used by EPIU and partners to monitor and evaluate
progress towards achievement of these intentions.

EPIU policies and strategies are built around equality and fairness. These
principles commit to treat all human beings (women, girls, men, boys and other
disadvantaged groups or individuals) equally, enabling them to realize their
full rights and potentials.

Gender Equality

All the proposed projects/programs will 1) ensure equal representation and contribution
of men and women. 2) Foster the integration of gender equality and equity in
all programs and projects and ensure equal benefits to men/women and
boys/girls.

Gender Equity

All the proposed projects/programs will
promote equity and equality between women and men, and ensure that
interventions do not promote inequitable gender roles relations. As well as, mainstreaming
gender functioning in the authoritative sectors Both men and women should a)
have fully and equitably participation; b) receive comparable social and
economic benefits; c) do not suffer disproportionate adverse effects

Environmental and social policies

EPIU’s environmental and social policies are designed to avoid, mitigate, or minimize
adverse environmental and social impacts of projects supported by EPIU.

Environmental and social policies are fundamental to ensuring that EPIU does not support
projects/programmes that unnecessarily harm the environment, public health or
vulnerable communities.

Environmental and Social
Principles

All proposed projects/programmes shall be designed and implemented to meet the
following environmental and social principles, although it is recognized that
depending on the nature and scale of a project/programme all of the principles
may not be relevant to every project/programme.

Compliance with the Law

All proposed projects/programmes shall be in compliance with all applicable
domestic and international documents ratified by the Republic of Armenia.

Access and Equity

All proposed projects/programmes shall provide fair and equitable access to
benefits in a manner that is inclusive and does not impede access to basic
health services, clean water and sanitation, energy, education, housing, safe
and decent working conditions, and land rights. Projects/programmes should not
exacerbate existing inequities, particularly with respect to marginalized or
vulnerable groups.

Marginalized and Vulnerable
Groups

All proposed projects/programmes shall avoid imposing any disproportionate adverse
impacts on marginalized and vulnerable groups including children, women and
girls, the elderly, indigenous people, tribal groups, displaced people,
refugees, people living with disabilities, and people living with HIV/AIDS. In
screening any proposed project/programme, the implementing entities shall assess
and consider particular impacts on marginalized and vulnerable groups.

Human Rights

All proposed projects/programmes shall respect and where applicable promote
international human rights.

Gender Equality and Women’s
Empowerment

All proposed projects/programmes shall be designed and implemented in such a way
that both women and men (a) have equal opportunities to participate ; (b)
receive comparable social and economic benefits; (b) receive comparable social
and economic benefits; and (c) do not suffer disproportionate adverse effects
during the development process.

Core Labour Rights

All proposed projects/programmes shall meet the core labour standards as identified
by the domestic and international documents ratified by the Republic of
Armenia.

Indigenous Peoples

EPIU shall not support projects/programmes that are inconsistent with the rights and
responsibilities set forth in the UN Declaration on the Rights of Indigenous
Peoples and other applicable international instruments relating to indigenous
peoples.

Involuntary Resettlement

All proposed projects/programmes shall be designed and implemented in a way that
avoids or minimizes the need for involuntary resettlement. When limited
involuntary resettlement is unavoidable, due process should be observed so that
displaced persons shall be informed of their rights, consulted on their
options, and offered technically, economically, and socially feasible
resettlement alternatives or fair and adequate compensation.

Protection of Natural Habitats

EPIU shall not support projects/programmes that would involve unjustified conversion
or degradation of critical natural habitats, including those that are (a)
legally protected; (b) officially proposed for protection; (c) recognized by
authoritative sources for their high conservation value, including as critical
habitat; or (d) recognized as protected by traditional or indigenous local
communities.

Conservation of Biological
Diversity

All proposed projects/programmes shall be designed and implemented in a way that
avoids any significant or unjustified reduction or loss of biological diversity
or the introduction of known invasive species.

Climate Change

All proposed projects/programmes shall not result in any significant or unjustified
increase in greenhouse gas emissions or other drivers of climate change.

Pollution Prevention and Resource
Efficiency

All proposed projects/programmes shall be designed and implemented in a way that
meets applicable international standards for maximizing energy efficiency and
minimizing material resource use, the production of wastes, and the release of
pollutants.

Public Health

All proposed projects/programmes shall be designed and implemented in a way that
avoids potentially significant negative impacts on public health.

Physical and Cultural Heritage

All proposed projects/programmes shall be designed and implemented in a way that
avoids the alteration, damage, or removal of any physical cultural resources,
cultural sites, and sites with unique natural values recognized as such at the
community, national or international level. Projects/programmes should also not
permanently interfere with existing access and use of such physical and
cultural resources.

Lands and Soil Conservation

All proposed projects/programmes shall be designed and implemented in a way that
promotes soil conservation and avoids degradation or conversion of productive
lands or land that provides valuable ecosystem services.

EPIU Anti-Fraud Policy

1. The Policy applies to all activities and operations of EPIU, including: i) project implemented by EPIU and or cooperating partner.

2. The Policy applies to all EPIU staff members and other personnel, including but not limited to: i) consultants; ii) temporary assistance unit personnel; iii) service contract and special service

agreement holders.

3. Contractual arrangements between EPIU and cooperating partners, suppliers or other parties shall prohibit fraudulent, corrupt, collusive, coercive and obstructive practices.

https://www.epiu.am/wp-content/uploads/2018/11/EPIU_Anti-FraudPolicy_2018_Final-1.doc